Panduan Pendaftaran & Alur Kepesertaan

Penting: Konferensi Menggunakan 2 Sistem Portal Terpisah

Important: The Conference Uses 2 Separate Online Systems

Mohon perhatikan bahwa proses submit naskah dan proses administrasi/pembayaran konferensi berada di dua platform yang berbeda:

Please note that abstract submission and conference administration/payment processing take place on two distinct platforms:

Platform OJS: ejournal.unjaya.ac.id/index.php/unichs (Submit, Peer-Review & Penerbitan LoA) OJS Platform: ejournal.unjaya.ac.id/index.php/unichs (Submit, Peer-Review & LoA Issuance)

Portal UNICHS: unichs.unjaya.ac.id (Akun Peserta, Verifikasi Link LoA & Bukti Bayar) UNICHS Portal: unichs.unjaya.ac.id (Participant Account, LoA Link Verification & Payment)

Peta Alur Perjalanan Peserta (Participant Journey) Participant Journey Flowchart Map

Sesuai SOP Resmi Sistem UNICHS According to Official UNICHS System SOP

Alur Presenter (Pemakalah) Presenter Journey (Oral & Poster)

1. Submit Abstrak di OJS UNJAYA 1. Submit Abstract on UNJAYA OJS
Peer-review hingga menerima Letter of Acceptance (LoA).

Peer-reviewed until Letter of Acceptance (LoA) is issued.
2. Daftar Akun & Input Link LoA di /register 2. Register Account & Submit LoA Link at /register
Pilih opsi Presenter — kolom link Google Drive LoA otomatis muncul untuk langsung diisi. Lakukan aktivasi via email.

Select Presenter option — the Google Drive LoA link field automatically appears to be filled. Activate account via email.
3. Verifikasi Tautan LoA oleh Panitia 3. LoA Link Verification by Committee
Panitia memvalidasi keaslian tautan LoA yang diinput saat registrasi (atau via dashboard jika revisi).

Committee validates the LoA link submitted at registration (or via dashboard if revision needed).

Jika Ditolak: Submit ulang link LoA baru via dashboard

If Rejected: Re-submit new LoA link via dashboard
4. Form Pembayaran Terbuka (Hanya Setelah LoA Valid) 4. Payment Form Opens (Only After LoA is Valid)
Transfer ke Bank BRI & unggah bukti bayar (JPG/PNG max 500 KB).

Transfer to BRI Bank & upload receipt (JPG/PNG max 500 KB).

Jika Bukti Ditolak: Unggah ulang bukti transfer

If Receipt Rejected: Re-upload transfer receipt
5. Terverifikasi Lunas 5. Verified & Fully Registered
Link WhatsApp Aktif + Form Upload Materi/Video Terbuka

WhatsApp Link Active + Material/Video Form Unlocked

Alur Non-Presenter (Peserta Umum) Non-Presenter Journey (General Audience)

1. Tanpa Submit Abstrak di OJS 1. No Abstract Submission on OJS
Peserta umum/pendengar tidak memerlukan naskah abstrak.

General participants/listeners do not need an abstract.
2. Daftar Akun di Portal UNICHS (/register) 2. Register Account on UNICHS Portal (/register)
Pilih Non-Presenter & lakukan aktivasi email akun.

Select Non-Presenter & complete email activation.
3. Melewati Tahap Verifikasi LoA 3. Skip LoA Verification Stage
Tidak membutuhkan dokumen LoA, langsung ke pembayaran.

No LoA required, proceed straight to payment.
4. Form Pembayaran Langsung Aktif 4. Payment Form Available Immediately
Transfer tarif Rp 50.000 / USD 5 ke Bank BRI & unggah bukti bayar.

Transfer IDR 50,000 / USD 5 to BRI Bank & upload receipt.

Jika Bukti Ditolak: Unggah ulang bukti transfer

If Receipt Rejected: Re-upload transfer receipt
5. Terverifikasi Lunas 5. Verified & Fully Registered
Link WhatsApp Aktif + Akses Plenary Session Zoom

WhatsApp Link Active + Plenary Zoom Access

Penjelasan Rinci Langkah Pendaftaran

Detailed Step-by-Step Registration Guide

Pelajari detail teknis setiap tahap agar proses verifikasi Anda berjalan lancar.

Review the technical details of each stage to ensure your verification proceeds without delay.

Submit & Review Abstrak

Abstract Submission & Review

Khusus Presenter (Oral & Poster Presenter) For Presenters Only (Oral & Poster)

Portal OJS UNJAYA

1. Registrasi Akun OJS 1. Register an Account on OJS
Kunjungi portal OJS UNJAYA pada link di bawah, lalu buat akun sebagai Author jika belum memilikinya.

Visit the UNJAYA OJS portal using the button below and register as an Author if you do not have an account.
2. Siapkan Naskah Mengikuti Template Resmi 2. Prepare Manuscript According to Official Template
Pastikan format naskah Anda telah mengikuti pedoman penulisan dan template Word resmi UNICHS 2026.

Ensure your manuscript complies with official UNICHS 2026 writing guidelines and Word template.
3. Submit Naskah Abstrak di OJS 3. Submit Abstract on OJS
Klik New Submission pada OJS, lengkapi metadata penulis, judul, abstrak, kata kunci, lalu unggah file naskah Anda.

Click New Submission on OJS, complete author metadata, title, abstract, keywords, and upload your manuscript file.
4. Proses Peer-Review & Penerbitan Dokumen LoA 4. Peer-Review Process & LoA Document Issuance
Reviewer akan memeriksa naskah. Jika diminta revisi, segera perbaiki dan unggah ulang di OJS. Setelah dinyatakan Accepted, OJS menerbitkan Letter of Acceptance (LoA). Unduh berkas PDF LoA tersebut.

Reviewers will evaluate the manuscript. If revisions are requested, amend and re-upload promptly on OJS. Once Accepted, OJS issues the official Letter of Acceptance (LoA). Download your LoA PDF.

Catatan untuk Peserta Umum (Non-Presenter): Anda tidak perlu melakukan submission abstrak di OJS. Silakan langsung menuju ke Tahap 02 untuk mendaftar akun konferensi. Note for General Participants (Non-Presenter): You do not need to submit an abstract on OJS. Please proceed directly to Step 02 to register your conference account.

Buka Portal OJS UNJAYA Open UNJAYA OJS Portal Download Template Abstrak (.DOCX) Download Abstract Template (.DOCX)

Pendaftaran & Aktivasi Akun Konferensi

Conference Account Registration & Activation

Portal Resmi: unichs.unjaya.ac.id Official Portal: unichs.unjaya.ac.id

Portal UNICHS

1. Buka Halaman Registrasi (/register) 1. Open Registration Page (/register)
Buka formulir pendaftaran di /register pada portal UNICHS.

Open the registration form at /register on the UNICHS portal.
2. Isi Formulir & Tentukan Tipe Kepesertaan 2. Fill Out Form & Select Participation Type
Lengkapi data identitas (Nama Lengkap, Institusi, Email aktif, Nomor WhatsApp, Negara) dan tentukan apakah Anda mendaftar sebagai Presenter (Oral / Poster) atau Non-Presenter (Peserta Umum).

Enter your identity details (Full Name, Institution, Active Email, WhatsApp Number, Country) and select whether you are registering as a Presenter (Oral / Poster) or Non-Presenter (General Audience).
3. Khusus Presenter: Masukkan Tautan LoA Google Drive pada Formulir /register 3. Presenters Only: Enter Google Drive LoA Link on /register Form
Saat Anda memilih opsi "Presenter" di formulir pendaftaran, kolom isian "Your LoA Google drive link" otomatis muncul. Tempelkan (paste) tautan file Google Drive LoA Anda (pastikan diset "Anyone with the link can view") dan tentukan rencana publikasi naskah (Publication Plan) saat itu juga.

When selecting the "Presenter" option on the registration form, the "Your LoA Google drive link" field automatically appears. Paste your Google Drive LoA link (ensure it is set to "Anyone with the link can view") and choose your manuscript Publication Plan right on this page.
4. Aktivasi Akun via Email (Maksimal 2x24 Jam) 4. Email Account Activation (Within 48 Hours)
Sistem otomatis mengirimkan email aktivasi yang berisi Username (format: 26xxxx) dan Password acak. Klik link aktivasi pada email tersebut sebelum masa berlaku kadaluarsa.

The system automatically generates and sends an activation email containing your Username (format: 26xxxx) and Random Password. Click the activation link before it expires.
5. Login ke Dashboard Peserta (/login) 5. Login to Participant Dashboard (/login)
Masuk menggunakan Username dan Password yang telah diaktivasi untuk mengakses timeline progres kepesertaan Anda.

Sign in using your activated Username and Password to access your personal participant timeline.

Daftar Akun Konferensi Register Conference Account Login Dashboard Peserta Login Participant Dashboard

Verifikasi Tautan LoA Google Drive

Google Drive LoA Link Verification

Khusus Presenter (Syarat Mutlak Membuka Tahap Pembayaran) Presenters Only (Required Pre-requisite to Unlock Payment)

Dashboard Peserta

1. Unggah PDF LoA ke Google Drive & Set Izin Akses Publik 1. Upload LoA PDF to Google Drive & Set Public Access
Unggah berkas Letter of Acceptance (LoA) yang Anda peroleh dari OJS ke Google Drive. Pastikan pengaturan berbagi (sharing permission) diset ke: "Anyone with the link can view" (Siapa saja yang memiliki tautan dapat melihat) agar panitia dapat membuka dan memverifikasi dokumen Anda.

Upload your Letter of Acceptance (LoA) PDF from OJS to your Google Drive. Ensure the sharing permission is set to: "Anyone with the link can view" so the committee can open and verify your document.
2. Pengisian Tautan LoA: Saat Registrasi (/register) atau via Dashboard 2. LoA Link Submission: During Registration (/register) or via Dashboard
Tautan LoA dapat diisi langsung saat pendaftaran di /register. Jika sudah diisi, setelah login dashboard Anda otomatis berstatus "Please wait, your LoA link is being validated...". Namun jika pada saat registrasi belum sempat diisi atau jika ditolak oleh panitia, form input tautan LoA akan tersedia di menu LoA link verification pada dashboard peserta untuk diisi / dikirim ulang.

The LoA link can be entered directly during registration at /register. If already provided, your dashboard will automatically display "Please wait, your LoA link is being validated...". However, if not entered during registration or if rejected by the committee, an input form will be available under LoA link verification in your dashboard to submit or re-submit.
3. Pemeriksaan oleh Tim Panitia UNICHS 3. Document Inspection by UNICHS Committee
Panitia akan membuka tautan dan memvalidasi keaslian dokumen LoA Anda.

The committee will access the link to verify the authenticity of your LoA.
4. Dua Kemungkinan Status Verifikasi LoA: 4. Two Possible LoA Verification Outcomes:
❌ Jika LoA Ditolak (Tidak Valid): Sistem menampilkan catatan alasan penolakan dari panitia (misal: link terkunci/tidak bisa dibuka, dokumen keliru). Form input otomatis terbuka kembali di dashboard agar Anda dapat mengirimkan tautan LoA yang sudah diperbaiki.
✅ Jika LoA Disetujui (Valid): Status berubah menjadi valid, tanggal verifikasi tercatat, dan Form Tahap Pembayaran secara otomatis terbuka di dashboard Anda.

❌ If LoA is Rejected (Invalid): The system displays the committee's rejection notes (e.g., link restricted/inaccessible, incorrect file). The form re-opens automatically in the dashboard for you to resubmit a corrected LoA link.
✅ If LoA is Approved (Valid): Status becomes valid, verification timestamp recorded, and the Payment Stage automatically unlocks in your dashboard.

Penting untuk Pemakalah (Presenter): Form rincian biaya dan tombol upload bukti pembayaran TIDAK AKAN MUNCUL sebelum tautan LoA Anda diverifikasi dan disetujui oleh panitia. Crucial for Presenters: Payment details and the payment proof upload button WILL NOT APPEAR until your LoA link is officially verified and approved by the committee.

Pembayaran & Verifikasi Bukti Transfer

Payment & Transfer Receipt Verification

Terbuka untuk Non-Presenter & Presenter dengan LoA Valid Unlocked for Non-Presenters & Presenters with Valid LoA

Dashboard Peserta

1. Periksa Rincian Tagihan Biaya Konferensi 1. Review Conference Fee Invoice Details
Dashboard akan menampilkan tabel rincian: Kategori Kepesertaan, Paket Bundling, dan Total Nominal yang harus dibayarkan (dalam Rupiah / USD).

The dashboard displays an invoice breakdown: Registration Type, Bundle Package, and Total Amount Payable (in IDR / USD).
2. Lakukan Transfer ke Rekening Resmi Panitia 2. Transfer to Official Committee Bank Account
Pembayaran transfer bank ditujukan ke rekening resmi panitia Fakultas Kesehatan Unjani Yogyakarta.

Bank transfers must be made to the official account of the Fakultas Kesehatan Unjani Yogyakarta committee.

Informasi Rekening Pembayaran: Payment Account Information:

Demi keamanan dan ketertiban transaksi, nomor rekening resmi panitia hanya dapat dilihat setelah peserta dinyatakan eligible dan login ke Dashboard Peserta pada menu Tagihan/Pembayaran.

For transaction security, official committee bank account details can only be viewed after eligible participants log in to the Participant Dashboard under the Invoice/Payment menu.
3. Unggah Berkas Bukti Transfer di Dashboard 3. Upload Transfer Proof via Dashboard Modal
Klik tombol "Upload Your Payment Proof Here" pada timeline. Unggah file gambar resi/screenshot mutasi transfer bank (format: JPG / PNG, ukuran berkas maksimal 500 KB).

Click "Upload Your Payment Proof Here" on the timeline. Upload the receipt/screenshot image (format: JPG / PNG, max file size 500 KB).
4. Verifikasi Pembayaran oleh Tim Keuangan Panitia 4. Payment Verification by Committee Finance Team
Tim Keuangan akan mencocokkan nominal transfer dengan mutasi bank resmi.
❌ Jika Bukti Ditolak: Sistem menampilkan keterangan penolakan (misal: nominal kurang, gambar buram/tidak terbaca). Tombol upload bukti bayar akan aktif kembali agar Anda dapat mengunggah bukti baru.
✅ Jika Bukti Disetujui: Status akun resmi berubah menjadi "Lunas / Terverifikasi".

The Finance Team validates your transfer against committee bank records.
❌ If Payment Proof is Rejected: Committee notes will specify the reason (e.g. incorrect amount, blurry receipt). The upload button re-activates for you to upload a valid receipt.
✅ If Payment Proof is Approved: Account status officially updates to "Paid / Verified".

Khusus Peserta Paket Bundling (5 / 10 Orang): Setelah mengunggah bukti transfer, ketua perwakilan wajib mengonfirmasi rincian daftar nama, email, dan username seluruh anggota tim ke Admin WhatsApp (+62 895-3846-31500). Special Notice for Bundling Packages (5 / 10 Members): After uploading the receipt, the team coordinator must forward the list of names, emails, and usernames of all group members to Admin WhatsApp (+62 895-3846-31500).

Grup WhatsApp, Upload Materi & Pelaksanaan Konferensi

WhatsApp Group, Material Upload & Conference Day

Terbuka Penuh Setelah Status Lunas & Terverifikasi Fully Unlocked Upon Paid & Verified Status

Zoom Virtual & WhatsApp

1. Bergabung ke Grup WhatsApp Resmi Peserta 1. Join Official Participant WhatsApp Group
Setelah status dinyatakan lunas, tautan undangan resmi WhatsApp Group akan otomatis muncul di timeline dashboard Anda. Seluruh pengumuman teknis, link Zoom, dan rundown sesi paralel akan dibagikan di grup ini.

Once your payment is verified, the official WhatsApp Group invitation link automatically displays on your timeline. Technical announcements, Zoom links, and parallel session rundowns will be coordinated through this group.
2. Unggah Materi Presentasi (Khusus Presenter) 2. Upload Presentation Materials (Presenters Only)
Form penyerahan materi pada timeline dashboard akan terbuka:
* Poster Presenter: Unggah file poster presentasi melalui form yang disediakan.
* Oral Presenter: Unggah tautan video presentasi (YouTube / Google Drive) sesuai durasi yang ditentukan panitia.

The submission form on your dashboard timeline unlocks:
* Poster Presenters: Upload poster presentation materials via the designated form.
* Oral Presenters: Submit presentation video link (YouTube / Google Drive) matching the specified duration.
3. Hadiri Konferensi Virtual via Zoom (16 - 17 Desember 2026) 3. Attend the Virtual Conference via Zoom (16 - 17 December 2026)
Ikuti sesi Plenary (Keynote Speakers) dan Breakout Room untuk Sesi Paralel Oral/Poster. Gunakan format nama display Zoom: [Nomor Peserta] - [Nama Lengkap].

Join plenary sessions (Keynote Speakers) and Breakout Rooms for Oral/Poster parallel presentations. Set your Zoom display name format: [Participant ID] - [Full Name].

Pertanyaan yang Sering Diajukan (FAQ)

Frequently Asked Questions (FAQ)

Jawaban atas pertanyaan umum seputar alur verifikasi LoA dan bukti transfer

Answers to commonly asked questions regarding LoA verification and payment receipts

Di mana saya bisa melihat nomor rekening resmi panitia dan mengapa belum muncul di dashboard? Where can I view the official committee bank account and why hasn't it appeared on my dashboard?

Nomor rekening resmi panitia dan rincian biaya hanya dapat dilihat setelah peserta dinyatakan eligible dan login ke Dashboard Peserta:
• Presenter: Rincian nomor rekening dan tombol upload bukti pembayaran baru akan aktif setelah tautan Google Drive dokumen LoA Anda diverifikasi dan disetujui (eligible) oleh panitia. Jika belum memasukkan link LoA atau masih dalam peninjauan, mohon menunggu verifikasi panitia.
• Non-Presenter: Rincian nomor rekening dan formulir pembayaran langsung aktif segera setelah Anda mendaftar dan login tanpa memerlukan LoA. The official committee bank account number and payment details can only be viewed after participants are verified as eligible and log in to the Participant Dashboard:
• Presenters: Bank account details and the payment upload button will activate once your Google Drive LoA document link has been verified and approved (eligible) by the committee. If not yet submitted or still under review, please await committee verification.
• Non-Presenters: Bank account details and the payment form are immediately active upon registration and login without requiring an LoA.

Apa yang harus dilakukan jika tautan LoA saya dinyatakan tidak valid (ditolak)? What should I do if my LoA link is marked invalid (rejected)?

Periksa catatan keterangan dari panitia pada kartu LoA di dashboard. Penyebab paling umum adalah file Google Drive masih terkunci (belum diset "Anyone with the link can view") atau tautan salah. Perbaiki pengaturan berbagi di Google Drive Anda, lalu masukkan kembali link baru pada form yang tersedia di dashboard dan klik "Send". Check the committee's note on the LoA card in your dashboard. The most common reasons are restricted file permissions (not set to "Anyone with the link can view") or an invalid URL. Update your Google Drive permissions, paste the new link into the dashboard field, and click "Send".

Apa ketentuan file bukti transfer yang dapat diunggah? What are the requirements for the payment proof file?

File harus berformat gambar JPG atau PNG dengan ukuran berkas maksimal 500 KB. Pastikan foto struk transfer, tangkapan layar m-banking, atau mutasi bank terlihat jelas (memuat tanggal transfer, nominal, nama rekening pengirim, dan nomor rekening tujuan resmi panitia). Files must be in JPG or PNG format with a maximum size of 500 KB. Ensure the receipt or m-banking screenshot clearly shows the transfer date, amount, sender name, and the official committee recipient bank account.

Bagaimana cara mengonfirmasi pembayaran untuk Paket Bundling (5 / 10 Peserta)? How do I confirm payment for a Bundling Package (5 / 10 Participants)?

Perwakilan ketua tim melakukan transfer total nominal paket bundling dan mengunggah bukti bayar di akunnya. Selanjutnya, kirimkan daftar nama lengkap, email, nomor WhatsApp, dan username seluruh anggota tim ke Admin WhatsApp (+62 895-3846-31500) agar panitia dapat mengaktivasi status lunas untuk seluruh anggota bundle. The group coordinator completes the transfer for the total bundle amount and uploads the proof on their dashboard. Then, send the full names, emails, WhatsApp numbers, and usernames of all group members to Admin WhatsApp (+62 895-3846-31500) so the committee can verify all members in the bundle.

Butuh Bantuan Teknis Pendaftaran?

Need Technical Registration Assistance?

Tim Helpdesk UNICHS siap membantu kendala verifikasi link LoA, akun, maupun validasi pembayaran.

The UNICHS Helpdesk is available to assist with LoA link verification, account issues, or payment validation.

Chat WhatsApp: Anisa / Elviana WhatsApp: Anisa / Elviana

Panduan Pendaftaran & Alur Perjalanan Peserta

Registration & Participant Journey Guidelines